CannonDesign has undergone mergers with several firms of different sizes in a short period of time. In terms of digital asset management, one of the biggest challenges during this process was to ensure that each firm’s portfolio – which varied in size and scope – was successfully incorporated into the firm’s digital asset management system, OpenAsset. As a design firm, imagery reflects the sum total of each team’s hard work, and demonstrates their expertise and qualifications for future projects. Having a clear point of access for imagery across all new offices is integral to the ongoing success of the firm.
In integrating multiple firms’ imagery into the OpenAsset instance, careful attention had to be given to make sure the work people put into creating useful metadata for their files was not lost when migrated across to a new system. OpenAsset was essential throughout this process. Due to the variation in portfolio size and storage across firms, there were multiple routes taken to integrate the imagery, all of which were consistently supported by OpenAsset’s team. Their involvement helped ease the burden of integration, and the process in general was made easier in cases where the other companies also used OpenAsset, as their systems were compatible with those of our firm and could be easily combined.
In combining systems, there was an opportunity for team collaboration and exchanging of best practices, often guided by OpenAsset’s support team. Alongside the technical aspects of the merge, OpenAsset helped with the cultural change that a merger brings. By merging portfolios and having everyone’s assets easily accessible, people have greater exposure to each other’s work, which can help with the process of getting to know new colleagues and understanding the projects they have been working on.