Tepa, a tribally owned federal contractor with teams in offices nationwide, needed a seamless way to keep its website up-to-date with accurate project content. Previously, the team relied on Word documents and manual updates—often spending hours tracking down project details, verifying data, and coordinating with multiple teams.
Fortunately, with OpenAsset’s WordPress Connector, Tepa transformed its website update process. With a few clicks, their team can publish recent, vetted project data and images straight from OpenAsset—saving time, ensuring consistency, and giving their marketing team peace of mind.
The Challenge: Manual Updates and Outdated Content
Before OpenAsset, Tepa’s marketing and proposal teams managed project information using Word documents saved in shared folders. There was no centralized system to maintain updates or ensure accuracy across documents.
“We had no system of controlling our project information. We were losing valuable updates from project managers, and every update meant opening 10 documents just to check if the details were still accurate.” —Melessia Jones, Proposal Operations Manager
Even after adopting OpenAsset, Tepa’s website still needed a boost. Their team was manually combing through OpenAsset for updated content, confirming accuracy with proposal leads, and then requesting a web update, slowing down marketing efforts and introducing potential errors.
“The process required a lot of vetting. We’d stop what we were doing, double-check the data, and then coordinate with the dev team. It wasn’t scalable.” —Todd Sampson, VP of Proposals and Communications
OpenAsset’s Solution: WordPress Connector + Centralized Content
When OpenAsset introduced its WordPress Connector, Tepa saw an opportunity to fix its content bottleneck.
Instead of relying on WordPress backend updates or developer intervention, Tepa now pushes project information from OpenAsset to their website using custom fields built specifically for public use. They choose to create website-specific blurbs that differ from proposal narratives and set rules that strictly pull live, vetted content.
“We created two new fields in OpenAsset and customized what we wanted the public to see. We control what goes on the site without sharing internal notes or sensitive documents.” —Melessia Jones, Proposal Operations Manager, Tepa
Tepa worked with their external development partner to implement the WordPress Connector and resolve initial integration challenges caused by legacy website code and backend limitations.
While OpenAsset provided guidance and answered technical questions, Tepa’s web development team owned the final connector implementation.
“Once our dev talked directly to OpenAsset’s team, everything clicked.” —Todd Sampson, VP of Proposals and Communications, Tepa
The Results: Time Savings and Confidence in Website Accuracy
Since implementing the OpenAsset WordPress Connector, Tepa has experienced a measurable shift in how it manages and publishes project content. What used to be a manual, multi-step process—requiring input from proposal leads, marketing, and developers—is now streamlined and largely self-serve.
“I would say it saves 8 to 16 hours a month on legwork.” — Todd Sampson, VP of Proposals and Communications, Tepa
Instead of waiting on meetings, confirming project accuracy, or asking developers to manually update pages, the marketing team works directly from OpenAsset. With custom website-specific fields, the Tepa team controls all published content, ensuring only approved, updated project information appears.
“Marketing just gets to ‘click’ when they want to use a project. It’s all there in OpenAsset—pictures, bios, everything.” —Melessia Jones, Proposal Operations Manager, Tepa
The result? A more agile, accurate, and collaborative approach to content publishing—with substantial time savings and less friction across teams.
OpenAsset’s WordPress Connector Top Benefits for Tepa:
- Ease of Use: Simple, intuitive process for publishing projects
- Consistency: Unified content across proposals, internal systems, and the website
- Accuracy: Only active, approved projects are shown publicly
With OpenAsset, the team no longer worries about outdated information slipping through. Updates are automatic, and what’s published to the website reflects the most current data, giving them full confidence in the accuracy of their digital presence.
“We just flipped the switch, and it was live the next morning. It’s seamless—and more importantly, it’s accurate.”—Todd Sampson, VP of Proposals and Communications, Tepa
Create Your AEC Success Story with OpenAsset
For other AEC firms considering the OpenAsset WordPress Connector, Tepa’s team encourages thinking beyond simple project publishing. The real value lies in creating a centralized, reliable system that reduces repetitive work and empowers teams to focus on more strategic initiatives.
“This tool isn’t just about displaying projects. It’s about centralizing data and eliminating the repetitive legwork. We’re no longer updating spreadsheets, circling back to accounting, or rewriting the same content over and over.” — Todd Sampson, VP of Proposals and Communications, Tepa
With OpenAsset’s WordPress Connector, Tepa has gained more than time savings; they’ve gained peace of mind, consistency, and the freedom to move faster without sacrificing accuracy.
If your team is ready to simplify project publishing and build a more scalable content strategy, the WordPress Connector could be your next best step.
