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The Benefits of OpenAsset Cloud

Published on 12th July 2018 at 11:35 by Alex Wetten

The Benefits of OpenAsset Cloud

The rise of cloud-based computing has brought innumerable benefits to organisations looking to improve their IT infrastructure. Backups are saved automatically, hardware and maintenance costs are shrunk, and data can be analysed in real-time.

Companies need to weigh up whether to host their assets on premise or in the cloud. To help inform this decision, we have outlined some features within OpenAsset that are available only to cloud subscribers.

 

1 InDesign Plugin for OpenAsset

The OpenAsset InDesign Plugin allows users to drag images directly from a web browser into InDesign documents. Links are automatically managed via a local cache and users can resize them at any time and from any location. Existing documents can be quickly and easily re-linked to assets stored in OpenAsset. Click here for more information about installing the plugin.

 

2 InDesign Document Creation Tool

With pre-designed InDesign templates users can generate documents like case studies and project sheets at the click of a button. Any project- or image-based metadata is automatically copied into the document along with the selected images.

 

3 PowerPoint Template Creator

This feature allows for the creation of bespoke, branded PowerPoint templates. These can be made accessible to user groups with specific permissions or to anyone in the organisation. Marketing departments can generate professional-looking presentation documents at speed.

 

4 Project Maps

The Project Maps tool allows users to visualise their projects within the built environment. This may be helpful if you wish to situate your project in relation to another of your company’s projects, or indeed those of your competitors. The tool offers Google Maps functionality and users can configure the precise location and switch between Map and Satellite view.

 

5 Image Cropping

Users can download images that have been cropped or resized to specific dimensions. Frequently used image dimensions, such as for blog headers or social media posts, can be saved as presets, both saving time for users and ensuring consistency across your published images.

 

6 File Sharing

Files stored within OpenAsset can be shared swiftly and securely. An Album can be shared with an external client via a download link, which can be set to expire at a specified date. Users no longer need to download files locally, removing data duplication and time-consuming web transfers. Individual files can shared within the organisation and with external clients by copying the shortcut link on the asset thumbnail.

 

7 PDF Management

PDF files can be easily managed within OpenAsset, removing the need for additional software. Using our PDF tools, users can split documents into single pages or combine multiple PDFs to create a multi-page document.

 

8 Custom Downloads

OpenAsset Cloud gives us more flexibility when it comes to tailoring the software to suit clients' needs. For example, we have developed a custom download script that uses metadata as the filename. One client's marketing department found it useful to use the 'Caption' field as the filename with this downloader.

 

9 Move Files Between Projects

OpenAsset cloud allows users to easily change file locations. Assets can be moved between projects and categories can be quickly re-organised, helping companies to keep their DAM system organised and accessible to users.

 

10 Add Metadata to Downloads

When downloading files or creating a Web Download link, users can opt either to use structured OpenAsset filenames or to keep the original filenames. Users can also choose to embed specific metadata within the files, allowing you to keep track of important information, such as the copyright holder or the photographer of an image.

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